THE WAGNALLS MEMORIAL FOUNDATION
BOARD OF DIRECTOR'S REGULAR MEETING
MONDAY, MARCH 26, 2012

The Board of Directors held a regular meeting on Monday, March 26, 2012 at 6:30 p.m. with the following board members present: Mr. Jared J. McGill, Chairman; Ms. Amy L. Kruse, Secretary/Treasurer; Mr. David L. Wynkoop, Mrs. Carol D. Middaugh, and Mr. Todd C. Brausch. Mr. George M. Sheehan, Vice-Chairman, and Mr. William B. Weimer were absent. Ms. M. Ellen Gruber, Executive Director, and Mrs. Sandra K. Hall, Accountant/Library Fiscal Officer, were also present. Mrs. Tamala Morehart, Children’s Librarian, attended as a guest.

Chairman McGill called the meeting to order at 6:30 p.m. while silent attendance was taken by Mrs. Hall.

Chairman McGill then welcomed Mrs. Tamala Morehart, Children’s Librarian, to present a PowerPoint presentation on the Fancy Nancy program that had been held recently in the Children’s Library. After Mrs. Morehart’s presentation, Staff members then presented a birthday card, flowers and gift to Ms. Gruber. The Board and Ms. Gruber then thanked Mrs. Morehart and the Staff members and excused them from the meeting at 6:40 p.m.

MINUTES AND FINANCIAL REPORTS:

The Board then reviewed the minutes for the February 27 regular meeting. Mr. Wynkoop motioned, seconded by Mrs. Middaugh, to accept the minutes. The motion passed.

The Board then reviewed the Investment and Cash Projection Summary Reports as of 03/22/12, the Monthly Portfolio Gain/Loss Report as of 02/29/12, and the Transfers Report as of 03/20/12. The February Financial Statements had not been available to include in the Board Packets but had been emailed to the Board Members prior to the meeting.

The Board then reviewed the revised 2012 budgets for the Foundation and Library. After some discussion, Mr. Wynkoop motioned, seconded by Ms. Kruse, to approve the Foundation’s 2012 revised budget. The motion passed. Mrs. Middaugh then motioned, seconded by Mr. Brausch, to approve the Library’s 2012 revised budget. The motion passed.

The Board then reviewed the February Check Registers. Mr. Wynkoop then motioned, seconded by Mr. Brausch, to approve the Financial Reports. The motion passed.

The Board then reviewed the 2012 Contributions to Date report as of 03/26/12. Mr. Wynkoop then motioned, seconded by Ms. Kruse, to accept the Contributions. The motion passed.

The Board then reviewed the February bank reconciliations for the Foundation and Library. Mr. Wynkoop motioned, seconded by Ms. Kruse, to approve the bank reconciliations. The motion passed.

LIBRARY:

The Board then reviewed the March PLF distribution reports showing a 6.3% decrease from 2011, and a 2012 PLF projection report, prepared by Mrs. Hall, based on County PLF Distribution reports provided by the State. The Board then reviewed correspondence regarding the Fairfield County PLF Agreement that was due to be renegotiated with the Fairfield County District Library and Pickerington Public Library. Ms. Gruber gave a brief history on the terms of the current agreement. After some discussion, the consensus of the Board was to authorize Ms. Gruber to renew the PLF agreement so that Wagnalls would receive the same rate of 8.3% of the total Fairfield County distribution, but to negotiate a longer term than the current two years. The Board then reviewed reports, provided by the Ohio Library Council, showing that 78% of the March 6 Library Levies had been approved. The Board then reviewed correspondence from the State Library regarding the new Statewide Delivery contract that showed an annual increase of $1,800 to keep the current four-day delivery. After some discussion, the consensus of the Board was to go to three days: Monday, Tuesday, and Thursday. The Board then reviewed the February Statistical Report showing all of the numbers up from January, except for Technical Assistance.

OLD BUSINESS:

Ms. Gruber then circulated the Garth’s catalog that contained the Dunsmore paintings to be auctioned.

The Board then reviewed another roof repair bid. After some discussion, the Board asked Ms. Gruber to obtain additional information from two of the vendors before a decision could be made.

The Board then reviewed correspondence regarding the Martin House restoration. Ms. Gruber then informed the Board of her meeting with one of the Garden restoration funders. After some discussion, the consensus of the Board was to return the remainder of the Garden funds held in the Library Account and have the Foundation pay the $200.00 balance due and the $424.63 expenses for the Martin House.

The Board then reviewed the 2012 Shared and Major Building Expenses allocated to the Library program. After some discussion, Mr. Wynkoop motioned, seconded by Mr. Brausch, to approve the 2012 Shared Building allocations. The motion passed.

NEW BUSINESS:

The Board then reviewed information on two Board Member candidates. After some discussion, Mr. Wynkoop motioned, seconded by Mr. Brausch, to appoint Mr. John H. Rogers and Mr. Joe Contino as Board Members effective with the 04/23/12 meeting. The motion passed.

There was discussion regarding selecting members to sit on the Scholarship Selection Committee and Chairman McGill and Ms. Kruse volunteered to do so again.

The Board then reviewed the annual letter and report regarding the return on the Anton F. Just Trust investments. Ms. Gruber noted that due to Mr. Wynkoop’s Board term ending on March 31, a new Trustee for the Anton Just Trust would need to be appointed at the next meeting. Chairman McGill thanked Mr. Wynkoop for all of his hard work and assistance and Ms. Gruber informed him that a brick would be placed on the Legacy Walk in his honor. Mr. Wynkoop expressed his appreciation and his hope that enough money would be brought in to allow the Board to concentrate on what it wanted to accomplish.

Ms. Gruber then stated that the Board could review the February Volunteer Hours and Room Reservation reports at their leisure.

With that, the meeting was adjourned at 8:15 p.m.

Sandra K. Hall, Recording Secretary
Jared J. McGill, Chairman
Amy L. Kruse, Secretary/Treasurer