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BOARD
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December 21, 2009
Regular Meeting |
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November 23, 2009
Regular Meeting |
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October 28, 2009
Regular Meeting |
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September 28, 2009
Regular Meeting |
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August 24, 2009
Regular Meeting |
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July 27, 2009
Regular Meeting |
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June 22, 2009
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May 26, 2009
Public Meeting |
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April 27, 2009
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March 23, 2009
Regular Meeting |
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February 23, 2009
Regular Meeting |
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January 20, 2009
Regular Meeting |
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Minutes of board meetings from previous
years are available by contacting Sandra
Hall,
(614) 837-4765 ext 121,
shall@wagnalls.org.
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THE WAGNALLS
MEMORIAL FOUNDATION
BOARD OF DIRECTORS REGULAR MEETING
MONDAY, DECEMBER 21, 2009
The Board of
Directors held a regular meeting on Monday, December 21, 2009 at
7:00 p.m. with the following board members present: Mr. Jared J.
McGill, Chairman, Mr. John H. Rogers, Mr. William B. Weimer and
Mrs. Carol Middaugh. Mr. David L. Wynkoop, Vice-Chairman; Ms.
Theresa M. Krooner, Secretary/Treasurer and Ms. Amy L. Kruse
were absent. Ms. M. Ellen Gruber, Executive Director, and Mrs.
Sandra K. Hall, Accountant, also were present.
Chairman McGill
called the meeting to order at 7:10 p.m. while silent attendance
was taken by Mrs. Hall.
MINUTES AND
FINANCIAL REPORTS:
The Board reviewed
the minutes for the November 23 regular meeting. Mr. Rogers
motioned, seconded by Mr. Weimer, to accept the minutes. The
motion passed.
The Board then
reviewed the Investment and Cash Projection Summary Reports as
of 12/17/09, the Monthly Portfolio Gain/Loss Report as of
11/30/09, a Transfers Report as of 12/07/09, the November
Financial Statements as prepared by Mr. Craig Howell, CPA, and
the November Check Register for the Foundation. Ms. Gruber
reported that the 2007/2008 Audit was completed and that the
Auditor had recommended that the Board review the monthly bank
reconciliations. Therefore, the Board also reviewed the November
bank reconciliations. Mrs. Middaugh then motioned, seconded by
Mr. Rogers, to accept the Financial Reports and the Bank
Reconciliations. The motion passed.
The Board then
reviewed the Contributions to Date report as of 12/21/09. Ms.
Gruber reported that as a requirement of the Auditor of State’s
office as a recipient of public funds through the Public Library
Fund (PLF), the Board of Directors of the Wagnalls Memorial must
approve all donations to the Library. Therefore, the Board
reviewed a listing of donations made directly to the Library
from 01/01/09 to 11/30/09 (some of which had already been
accepted previously). Ms. Gruber then reported that there had
been a good response to the Holiday Mailing. She also reported
that the Lithopolis Area Fine Arts Association (LAFAA) had
ceased operations and was transferring its remaining funds to
Wagnalls. She gratefully acknowledged that $2,000 had already
been received designated for the Library. Mr. Rogers then
motioned, seconded by Mr. Weimer, to accept the Contributions.
The motion passed.
LIBRARY:
The Board then
reviewed the Ohio Department of Taxation’s report on the
December PLF distribution by County, which showed an 11.6%
decrease from December 2008 and a 17.8% annual decrease from
2008. The Board also reviewed the November Statistical Report.
The Board then continued the discussion on the Library Advisory
Group which was tabled from the last meeting. After this
discussion, Mr. Rogers motioned, seconded by Mr. Weimer, to
cease operations of the Library Advisory Group. The motion
passed.
Ms. Gruber then
reported that the Board needed to approve the Library Fiscal
Officer’s (LFO) compensation and bonding. After discussing
recommendations regarding the current bond amount, Mr. Weimer
motioned, seconded by Mr. Rogers, to bond the LFO at $50,000.
The motion passed. Mr. Rogers then motioned, seconded by Mrs.
Middaugh, to approve that one-half of Deb Silvia’s wages be
designated as LFO compensation. The motion passed.
The Board then
reviewed a proposed agreement with the State Library for a grant
to help with costs regarding Internet content filtering. Mr.
Rogers then motioned, seconded by Mrs. Middaugh, to approve the
State Library grant for filtering. The motion passed.
The Board then
reviewed the November bank reconciliations for the Library. Mrs.
Middaugh then motioned, seconded by Mr. Weimer, to accept the
bank reconciliations. The motion passed.
OLD BUSINESS:
The Board then
reviewed the 2010 Proposed Foundation Budget, along with a 2010
Proposed Foundation Cash Budget, prepared by Mrs. Hall. Mr.
Weimer then motioned, seconded by Mrs. Middaugh, to approve the
2010 Proposed Budget. The motion passed.
The Board then
reviewed a Report of Scholarship Funds in order to determine the
2010/2011 Scholarship Awards. After a discussion of these funds,
Mr. Weimer motioned, seconded by Mr. Rogers, to award a $1,000
and a $500 Mabel Wagnalls Jones Scholarship, a $1,000 American
Legion Post 677 Scholarship, a $500 Phyllis Heister Scholarship,
a $1,000 (or 2-$500) A.B. & Hazel Weiser Scholarship, a $500
Charles V. Moore Scholarship, and 12-$1,000 Harry A. & Muriel
Dunn Ward Scholarships. The motion passed.
The Board then
reviewed an Accrued Sick Time Report to decide whether to
reinstate the payout of accrued sick time to eligible employees
that was frozen on July 13, 2005. After some discussion, Mr.
Weimer then motioned, seconded by Mrs. Middaugh, not to pay out
any monies this year but to again re-visit this issue in one
year to see what the funding situation is like at that time. The
motion passed.
NEW BUSINESS:
The Board then
reviewed the Room Reservation Report as of 11/30/09 showing that
room usage was still down.
With that, the
meeting was adjourned at 8:15 p.m.
Sandra K. Hall,
Recording Secretary
Jared J. McGill, Chairman
Theresa M. Krooner,
Secretary/Treasurer
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The
Wagnalls Memorial Library Board
Public Meetings - Third Thursday of each month
@ 7:00 p.m. in the Administration Building. |
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