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BOARD
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BOARD
MINUTES |
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December 2011
No Meeting |
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November 28, 2011
Regular Meeting |
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October 24, 2011
Regular Meeting |
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September 26, 2011
Regular Meeting |
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August 22, 2011
Regular Meeting |
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July 25, 2011
Regular Meeting |
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June 27, 2011
Regular Meeting |
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May 23, 2011
Annual Meeting |
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April 25, 2011
Regular Meeting |
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March 28, 2011
Regular Meeting |
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February 28, 2011
Regular Meeting |
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January 24, 2011
Regular Meeting |
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November 22, 2010
Regular Meeting |
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October 25, 2010
Regular Meeting |
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October 4, 2010
Regular Meeting |
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August 30, 2010
Regular Meeting |
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July 26, 2010
Regular Meeting |
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June 28, 2010
Regular Meeting |
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May 26, 2010
Annual Meeting |
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April 26, 2010
Regular Meeting |
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March 29, 2010
Regular Meeting |
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February 22, 2010
Regular Meeting |
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January 25, 2010
Regular Meeting |
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December 21, 2009
Regular Meeting |
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November 23, 2009
Regular Meeting |
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October 28, 2009
Regular Meeting |
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September 28, 2009
Regular Meeting |
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August 24, 2009
Regular Meeting |
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July 27, 2009
Regular Meeting |
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June 22, 2009
Regular Meeting |
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May 26, 2009
Public Meeting |
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April 27, 2009
Regular Meeting |
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March 23, 2009
Regular Meeting |
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February 23, 2009
Regular Meeting |
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January 20, 2009
Regular Meeting |
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Minutes of board meetings from previous
years are available by contacting Sandra
Hall,
(614) 837-4765 ext 121,
shall@wagnalls.org.
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CONTACTS |
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LOCAL
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THE WAGNALLS
MEMORIAL FOUNDATION
BOARD OF DIRECTOR'S REGULAR MEETING
MONDAY, NOVEMBER 28, 2011
The Board of
Directors held a regular meeting on Monday, November 28, 2011 at
6:30 p.m. with the following board members present: Mr. Jared J.
McGill, Chairman; Mr. George M. Sheehan, Vice-Chairman; Ms. Amy
L. Kruse, Secretary/Treasurer; Mrs. Carol D. Middaugh, and Mr.
William B. Weimer. Mr. David L. Wynkoop and Mr. Todd C. Brausch
were absent. Ms. M. Ellen Gruber, Executive Director, and Mrs.
Sandra K. Hall, Accountant/Library Fiscal Officer, were also
present.
Chairman McGill
called the meeting to order at 6:30 p.m. while silent attendance
was taken by Mrs. Hall.
Ms. Gruber invited
the Board Members to the Christmas Breakfast Potluck for staff
and volunteers on Tuesday, December 20. She informed them that
Linda Werner, who was retiring from Acquisitions on December 31,
would be recognized for her 16 years of service. She also
informed them that Tami Morehart had reached her 30th year
Anniversary and would be recognized for her longtime and
continuing service as Juvenile Librarian. She also announced
that a new staff member would be welcomed at the Breakfast.
MINUTES AND
FINANCIAL REPORTS:
The Board then
reviewed the minutes for the October 24 regular meeting. Mrs.
Middaugh motioned, seconded by Mr. Weimer, to accept the
minutes. The motion passed.
The Board then
reviewed the Investment and Cash Projection Summary Reports as
of 11/23/11, the Monthly Portfolio Gain/Loss Report as of
10/31/11, and the Transfers Report as of 11/17/11. There was
discussion regarding the stock market. The Board then reviewed
the October Financial Statements and Check Registers. There was
discussion regarding the status of the HVAC controls. Chairman
McGill stated that he would follow up with the $7,800
outstanding proposal from Carrier to repair the controls. Mrs.
Middaugh then motioned, seconded by Ms. Kruse, to approve the
Financial Reports. The motion passed.
The Board then
reviewed the 2011 Contributions to Date report as of 11/28/11
and the 2011 Gift-in-Kind Contributions report. Ms. Gruber noted
that Henrietta Pfeifer of the Mid-Ohio Historical Museum had
donated Corrine’s Brides of all Nations dolls to the Juvenile
Library. Mr. Sheehan motioned, seconded by Mr. Weimer, to accept
the Contributions. The motion passed.
The Board then
reviewed the October bank reconciliations for the Foundation and
Library. Mr. Weimer motioned, seconded by Mr. Sheehan, to
approve the bank reconciliations. The motion passed.
LIBRARY:
The Board then
reviewed an updated report from the Ohio Library Council on
results of the November 8 Ohio Public Library Tax Levies, the
November PLF distribution reports, and the October Statistical
Report.
OLD BUSINESS:
Mr. Sheehan then
updated the Board on the Theatre production of “A Christmas
Story”. He reported that the set was being finalized for opening
night on Friday and that he thought program ad sales and sponsor
solicitations had went well to help cover expenses so that the
show could be profitable.
The Board then
reviewed an Accrued Sick Time Report and some correspondence
received regarding this matter to decide whether to reinstate
the payout of accrued sick time to eligible employees that was
frozen on July 13, 2005. Mrs. Hall presented the various options
outlined on the report. After some discussion, Mr. Weimer
motioned, seconded by Ms. Kruse, to approve Option 2 amended to
pay 50% of the payout balance showing on the report to retirees
and former employees who left in good standing and to pay the
remaining employees as they leave. The motion passed with 3 ayes
and 2 nays. The Board then decided to put 10% of any 10% rule
transfer in a reserve fund to pay the remaining employee Accrued
Sick Time balances. Mrs. Middaugh then motioned, seconded by Ms.
Kruse, to transfer the funds from the portfolio needed to pay
the Accrued Sick Time to retirees and former employees. The
motion passed.
The Board then
reviewed correspondence from Garth’s Auctions regarding the
value of the Dunsmore paintings. After some discussion, Mr.
Sheehan motioned, seconded by Mrs. Middaugh, to send the
Dunsmore paintings to auction retaining one or more of each
genre. The motion passed.
Mrs. Middaugh then
updated the Board on the Meet the Candidates Night. She reported
that only two of the three candidates attended but there were
about 70 people in the audience and they were very lively.
NEW BUSINESS:
The Board then
reviewed a proposed 2012 Foundation Budget revised 11/21/11.
After some discussion, Mr. Weimer motioned, seconded by Mrs.
Middaugh, to approve the proposed 2012 Foundation Budget as
presented on Page 30 of the Board Packet. The motion passed.
The Board then
discussed the 2012/2013 Scholarship Awards. After this
discussion, Mr. Sheehan motioned, seconded by Mr. Weimer, to pay
the 2012/2013 Scholarships as presented on Page 33 of the Board
Packet, that being a $1,000 Mabel Wagnalls Jones Scholarship,
along with the $1,000 American Legion Post 677 Scholarship, the
$1,000 (or 2-$500) A.B. & Hazel Weiser Scholarship, the $500
Charles V. Moore Scholarship, and 12-$1,000 Harry A. & Muriel
Dunn Ward Scholarships. The motion passed.
The Board then
reviewed a report of Board Terms and discussed a person who has
expressed interest in being on the Board.
The Board then
reviewed the 2012 Holiday and Closing calendar. Mrs. Middaugh
then motioned, seconded by Ms. Kruse, to approve the 2012
calendar. The motion passed.
Ms. Gruber then
reminded the Board that the Christmas Open House was on Saturday
from 10-2 with a showing of “A Christmas Story” at 2:00 p.m. She
then stated that the Board could review the October Volunteer
Hours and Room Reservation reports at their leisure.
With that, the
meeting was adjourned at 8:05 p.m.
Sandra K. Hall,
Recording Secretary
Jared J. McGill, Chairman
Amy L. Kruse, Secretary/Treasurer
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